The Meet the Mountains Committee anticipates 10,000 participants throughout the inaugural Meet the Mountains Festival on August 24, 2018 from 6 to 10 p.m. and August 25 from 10 a.m. to 10 p.m. in Johnson City, TN at Founders Park.
Applications are due by June 1, 2018. Any application received after June 1 will have limited availability when it comes to booth placement at the festival. A $50 late fee will apply. Applications will be reviewed by the committee and notified of their acceptance/rejection by June 15. Approved applicants will be notified by email and will then have 14 business days to remit payment. Checks will be held in our safe until July 1 to be deposited in the same fiscal year as the event. Fees will not be refundable after they have been deposited.
Fees can be reduced by offering activities to festival goers or setting up a display in partnership with a non-profit. In order to receive a discount, activities must be approved by the festival committee. Activities must be free to participate and should not include any sale of a product to access it. Yard games do not qualify as an activity. Examples of approved activities are outdoor skills clinics, outdoor instructional classes, contests, outdoor races, and environmental education. If your activity is not approved, you will be given the opportunity to submit a new activity idea or pay full price for a booth space.
We accept exhibitors that further our mission to enrich the region’s quality of life, health, and wellbeing by increasing awareness and use of our outdoor recreation resources. Acceptable exhibitors are organizations with a focus on stewardship as well as outdoor recreation and education. All exhibitors must provide their own displays, tents, tables and chairs. If an activity is provided all necessary equipment is the responsibility of the exhibitor, including purchasing electricity if needed. Please, no water bottle giveaways. Fees will be deposited starting on July 1, 2018 and are not refundable after they have been deposited. There will be no electricity available unless specified by your application and the fee is paid. There is no parking on the festival grounds unless you have paid for a logo vehicle as part of the booth fee. Approved paid vehicles will receive a parking pass upon check-in. Any vehicle without a parking pass will be asked to move. If we cannot find the owner the vehicle will be towed from the festival grounds. If you are selling a product you will be responsible for paying Johnson City sales tax. In order to uphold our shop small mission, we encourage you to tell shoppers to buy products in-store that can be found at local outfitters.